Job Title: Administrative Assistant

Job Summary: To support the department to deliver office administrative functions

Duties and Responsibilities:

-          Provides whatever work-related support that the Human Resources & Administration Manager may require such as:

·         Compiling and arranging data & draft reports of the Human Resources and Admin Manager

·         Preparing correspondence, inter-office forms, requisitions and similar documents for the supervisor’s signature

·         Acting as custodian for office supplies, medicines and cleaning supplies

·         Preparing Quarterly Inventory Report

·         Preparing Monthly Request for Replenishment of Supplies

-          Receives mail and visitors, distributes mail to addressees; make visitors feel comfortable while waiting for their business to be attended and completed, and contacts the appropriate employee to address the visitor’s concerns

-          Updates the records filing system of the department

-          Monitors and updates the renewal of building insurances & policies and preventive maintenance of office equipment such as chillers, freezers, airconditioning units, etc.

-          Assists in preparation and implementation of a maintenance program & security program for all company assets and premises

Educational Requirement: Must be a graduate of Office Administration or equivalent

Work Experience: Must have at least 1 year experience in admin and clerical work

Skills: Applicant must have good communication skills; Must be detail oriented and must have excellent time management skills; Can work well under pressure