Admin Assistant

Assists in preparing department/section correspondences and reports as required by Heads, by gathering essential data and encoding it
Ensures documentation are given on time and accurately, to support presentation and reporting requirements
Arranges schedule and updates superiors activities by maintaining a record or encoding to calendar to ensure organization of meetings appointments and other work related commitments
Prepares status report updates on action items/tasks to the Department Head
Screens calls, visitors and mails of the department head
Conducts periodic inventory of tools, instruments and office supplies including requisition and replenishment same where necessary
Prepares annual department budget, time report, overtime, official business advice and other documents may be requirement
Performs various office related works to ensure compliance with requirement of office administration such as assisting in facilitating meetings