job vacancies in Philippines

Executive Assistant

  • Full Time
  • National Capital Reg- San Juan City
  • PHP 12000 - 20000 /Monthly

Work Address : Unit 201, Metrosquare Building, 224 Ortigas Avenue, Greenhills, San Juan, Metro Manila, Philippines

Job Description

  • Answer and Direct Calls
  • Organize and schedule meetings and appointments
  • Maintain Contact list
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel Arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Take dictation
  • Research and creates presentations
  • Generate reports
  • Handle multiple projects
  • Prepare and monitor invoices
  • Ensure the timely collection of receivables
  • Monitor and ensure the timely payment of bills and other payables
  • Perform deliveries an collections
  • Coordinate the purchase, payment, and delivery of materials required for project
  • Prepare check for signing
  • Ensure the cleanliness of the office
  • Ensure the guests/ visitors are served drinks and provided with the necessary utensils
  • Ensure operation of equipment by completing preventive maintenance requirement; calling maintenance for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies verifying receipt of supplies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel arrangements for managers
  • Facilitate the application of visa and other document as needed
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels, etc.
  • Manning of reception desk
  • Maintain computer and manual filing system
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Reply to email, telephone or face to face inquiries
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Receive, sort and distribute the mail
  • Answer telephone calls and pass them on
  • Manage staff appointments
  • Maintain up-to-date employee holiday records
  • Coordinate repairs to office equipment
  • Greet and assist visitors to the office
  • Photocopy and print documents on behalf of other colleagues

General Responsibilities:

  • Attend meetings necessary for the fulfillment of the responsibilities of the employee
  • Formulate and transmit to the employer minutes of the meeting for meetings attended and report to the employer important points discussed.
  • Attend trainings, orientations, and seminars required by the Employer
  • Maintain activity report and/or task list to be transmitted to the employer and update the employer by reporting in summary the activities/tasks accomplished and items requiring action on weekly basis
  • Contribute to the development of systems and processes of the employer
  • Document procedure for different responsibilities of the employee as required by the employer
  • Administrative tasks necessary for the fulfillment of the responsibilities of the employee such as but not limited to proper filing of documents
  • Comply with the policies of the employer as stated in Employee Handbook
  • Any other function, duty, or responsibility that the employer sees fit or necessary
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Company Overview

Industry
Clerical/Administrative Support
Experience
Exprerience 3 - 4 Years
Qualification
Bachelors
Job Category
Clerical/Administrative Support
Job Role
Management
Job Level
Employees with 1 to 5 years experience
Posted
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