job vacancies in Philippines

Executive Assistant

  • Full Time
  • National Capital Reg- San Juan City
  • Salary As Per Industry Standard

Work Address : Unit 201, Metrosquare Building, 224 Ortigas Avenue, Greenhills, San Juan City 1503, Metro Manila

Job Description

  • Answer and Direct Calls
  • Organize and schedule meetings and appointments
  • Maintain Contact list
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Book travel Arrangements
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Take dictation
  • Generate reports
  • Perform deliveries and collections
  • Coordinate the purchase, payment, and delivery of materials required for project
  • Ensure the cleanliness of the office
  • Ensure the guests/ visitors are served drinks and provided with the necessary utensils
  • Ensure operation of equipment by completing preventive maintenance requirement; calling maintenance for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel arrangements for managers
  • Facilitate the application of visa and other document as needed
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels, etc.
  • Manning of reception desk
  • Maintain computer and manual filing system
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Reply to email, telephone or face to face inquiries
  • Resolve administrative problems
  • Receive, sort and distribute the mail
  • Greet and assist visitors to the office
  • Photocopy and print documents on behalf of other colleagues
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Company Overview

Industry
Clerical/Administrative Support
Experience
Exprerience 2 - 3 Years
Qualification
Bachelors
Job Category
Clerical/Administrative Support
Job Role
Administrative Executive
Job Level
Employees with 1 to 5 years experience
Posted
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