JOB DESCRIPTIONS:

• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.

• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.

• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Process Material Requisition request in accordance with the existing Policy and Procedures.

• Monitor and tracks office and warehouse contracts

• Maintains cleanliness of the Office and warehouse as well.

• Provides information by answering questions and requests. 

• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

• Contributes to team effort by accomplishing related results as needed.

• Manages Fleet Management System – for the maintenance, repair and parts purchases.

• Undertake other duties from time to time as required by the Administrative Manager 

• Maintain awareness of own developmental needs and hence undertake training as necessary. 

• Stock take and re-order supplies

• maintain office supplies for department

• Order and Administer Office uniforms

• Administer and issue Corporate Phones – Globe, Sun and Smart

• Filing of materials in general files area

• Inventory and track off site storage

• provide general administrative and clerical support including mailing, scanning, faxing and copying to management

• maintain electronic and hard copy filing system

• perform data entry and scan documents

• assist in resolving any administrative problems

• Other duties as assigned