Under the overall guidance of the Country Manager and in close coordination with the Project Team, the Program Associate will support the implementation of the EICPP Project, will provide assistance to the Field Program Coordinators in the management of the workload related to Project implementation, ensuring that internal procedures are followed and highlighting areas that need the attention of management appropriately. The key results will have an impact on the overall performance of the Project and success in project implementation.
The Program Associate will:
Provide administrative support to the Program Team and ensure process integrity;
Assist in the on-boarding of consultants, including processing consultancy contracts, preparing background readings, and ensuring that administrative aspects processed, as relevant;
Support the preparation and follow up of Travel and Payment Requests, Purchase Requisitions, etc., ensuring that internal IDLO processes are followed;
Provide support in the organization and implementation of Project activities, trainings, events, missions, meetings or presentations, including drafting minutes of or notes on such events;
Organize and maintain master file of program-related data and materials, program record files, technical publications, contracts, etc.;
Ensure the use of consistent IDLO templates and tools;
Assist with translations related to Project products, or in assistance to international staff;
Assist with day-to-day Project specific administrative duties.
Support in drafting of specific sections of Project donor reports, internal reports, briefing notes, knowledge products, communications materials, web content, etc., as requested by the supervisor;
Perform relevant research work on Program related topics; and
Any other relevant duty as assigned by the supervisor.